Sebis Document Process

 

The security and integrity of your data is extremely important to Sebis Direct, Inc. Sebis has numerous systems in place to protect the privacy of confidential information. A few of our extensive security measures are outlined below.

 

  • Sebis is SOC compliant. We have undergone annual SOC audits and have been deemed compliant by certified AICPA auditors for the past five years.
  • Both of our locations have been designed with security in mind:
    • Our closed-circuit camera system offers live and stored video images of all exterior entrances, docks, the back-up generator and parking lots. Interior cameras cover every square foot of the Production Floor, IT Grid and Lab, Laser Imaging Room, offices and reception area. Customer documents are tracked on camera from the instant they’re printed to the moment the shipper’s tailgate is secured.
    • Sebis employs the use of a card access system which defaults to no access. The reception area is designated the first level of access. The second level allows access to the production floor and the Imaging Room. The third level add the Front Office (technical staff) and the fourth adds the IT Grid Room and Lab which is the highest secured area and only available to five highly trusted individuals.
  • All computer systems are behind bullet-proof firewalls and filtering routers. Our IT Administrator is automatically notified of potential intrusion attempts and other attacks.
  • All Linux servers are patched and updated as soon as any potential vulnerabilities are announced.
  • Sebis contracts with an Approved Scanning Vendor (AVS) to routinely perform network penetration tests, verifying data security. These tests show that no external vulnerabilities exist in our computer network. Our AVS also inserts a secure appliance inside our firewalls to scan for internal vulnerabilities. Again, none exist.
  • Docugateway™ data is transmitted utilizing HTPPS connections and the TLS protocol.
  • All employees undergo complete background checks and drug screens as part of our interview and hiring process. Staff members with access to VA Protected Health Information must also pass a background investigation performed by the US Office of Personnel Management, Federal Investigative Services (OPM-FIS).
  • Numerous procedures and policies are in place at Sebis relating to data integrity and storage. Employees receive annual security awareness training and are tested on all data security policies.
  • Our document printing and insertion equipment has been custom-designed and configured to ensure absolute accuracy. Each document contains a unique barcode comprised of six individual properties. These properties guarantee that all pages inserted into an envelope belong to the same document set and that each document set inserted into an envelope contains the correct number of pages and additional inserts.
  • Document page and envelope counts are verified several times throughout our document process.
  • All data-at-rest is encrypted requiring strong password authentication before the data can be read or any files accessed.