SEBIS DOCUMENT PROCESS

The security and integrity of your data is extremely important to Sebis Direct, Inc. Sebis has numerous systems in place to protect the privacy of confidential information. A few of our extensive security measures are outlined below.

  • Security Compliance
    • Sebis is SOC 2 compliant. We have undergone annual SOC audits and are continually deemed compliant by certified AICPA auditors.
    • Sebis is PCI-DSS 3.1 compliant.
    • Sebis also complies with NIST, HIPAA for Business Associates, and HIPAA for VA Protected Health Information regulations, standards, and guidelines.
  • Location Security
    • Live and stored video images of all entrances, docks, generators, and parking lots. Camera systems also cover the production floor, IT grid, imaging rooms, offices, and reception area.
    • Card access system which defaults to no access. Each sector of the building is highly secured and only accessible to trusted employees.
  • Production Integrity
    • Our document printing and insertion equipment has been custom-designed and configured to ensure absolute accuracy. Each document contains a unique barcode comprised of six individual properties. These properties guarantee that all pages inserted into an envelope belong to the same document set and that each document set inserted into an envelope contains the correct number of pages and additional inserts.
    • Document page and envelope counts are verified several times throughout our document process.
  • Cybersecurity
    • Sebis contracts an Approved Scanning Vendor (ASV) to routinely perform network penetration tests, verifying data security. These tests show that no external vulnerabilities exist in our computer network.
    • Docugateway™ data is transmitted utilizing HTTPS connections and the TLS protocol.
    • All computer systems are behind bullet-proof firewalls and filtering routers. Our IT Administrator is automatically notified of potential intrusion attempts and other attacks.
    • All data-at-rest is encrypted requiring strong password authentication before the data can be read or any files accessed.
  • Employee Hiring and Training
    • All employees undergo complete background checks and drug screenings as part of the interview and hiring process. Staff members with access to VA Protected Health Information must also pass a background investigation performed by the US Office of Personnel Management, Federal Investigative Services (OPM-FIS).
    • Employees receive annual security awareness training and are tested on all data security policies.
    • All Sebis employees receive HIPAA Training upon hire and renewed annually.